Oversight / Outsourcing control (ManCo / Funds):
Scope:
In a largely outsourced and/or offshored fund administration environment, there are several parties to oversee, as well as a general requirement for governance to be exercised by the management company’s board. Specifically, parties subject to oversight will include the Transfer Agent, Fund Accountant, and Custodian. Fund documentation also falls under oversight requirements, ensuring that key investor information is maintained, and accurate financial reports issued for example.
Key areas to be examined within Transfer Agency will be deal allocation, box management and Client Money, the latter being a highly sensitive area requiring detailed scrutiny. Within Fund Accounting, oversight will tend to focus on pricing and NAVs errors, such as the control of weaknesses which could cause such a breach. Part of regular oversight may involve test checking movements in daily NAVs and validating prices of individual investments within the fund value.
In an outsourced or in-house administration environment, a robust set of SLAs and KPIs will form part of proper governance. Systems tools will provide exception reporting, flagging up areas of actual or potential breach as they arise. Oversight specialists maintain daily checklists as well as detailed compliance monitoring plans, evidencing the work that they have done and flagging areas of concern to senior management.
Oversight has become an increasingly important function for the funds industry over the years. Oversight roles are increasingly sought after by Management Company specialists / Fund Administration specialists.
Our Services:
- Follow migration projects of funds to new Central Administration / Management Company.
- Draft or review Operating Memorandum and SLA.
- Set-up and monitoring of the KPI/KRI.
- Monitoring control on Operational launch of new products.
- Daily NAV oversight activities for fund’s Management Company.
- Monitoring control on cash and stock reconciliation process.
- Review incident reports (Risk oriented) / CSSF letter and follow-up of the related procedure.
- Monitoring control on audit review and long form report.
- Service review execution with issue log maintenance and main contact for enquiries.
- Planning and execution of due diligence on outsourced activities.
- Providing support to Operations Committee, Pricing Committee and Risk Committee.
- Drafting “Outsourcing Control Reports” for the Board of Directors / Management Company.
Business Process / Project Management (BPM):
Scope:
Business process management (BPM) is a methodology to manage processes and workflows in an organization. The goal of BPM is to increase efficiency, performance, and agility in the day-to-day operations of a business. BPM has been widely adopted by organizations and is essential for any enterprise businesses that want to be competitive in today’s marketplace.
Benefits of business process management:
Business process management (BPM) drives efficiency in several ways:
- Cost reduction and operational agility: BPM simplifies and automate operations, unlocking avenues for substantial cost cuts.
- Repeatable solutions: Using BPM helps create efficient, scalable, and adaptable solutions.
- Streamlined workflows: BPM identifies and optimizes processes, reducing redundancies and removing bottlenecks.
- Enhanced user experience: BPM eliminates bottlenecks, reduces tedious tasks, and improves accuracy, which translates to fewer mistakes and a better overall experience for customers and employees.
- Structured service delivery: BPM creates a structured environment, reducing response times and enabling faster customer service.
It’s more than just operational enhancements. BPM shapes a responsive, cost-effective, and user-friendly organizational landscape. By integrating BPM, you can position yourself to thrive in an ever-evolving marketplace.
Our Services:
- Draft or review internal procedures of Central Administration / Management Company
- Process analysis and mapping key controls for Internal Audit purpose
- Map and draft key processes and key controls in centralized process management Tool
- Draft and review remedial action plan with the functions involved in the process review
- Draft and review Product launch checklist for new Business Integration / Migration
- Draft and review project plan on transversal activities of central administration / Management Company
Operations and Finance (ManCo / Funds):
Scope:
Financial accounting is a systematic process that involves recording, classifying, summarizing, analysing, and reporting business transactions. Its primary objective is to reveal the profits and losses of a business. By providing a true and fair evaluation of an organization’s financial status, financial accounting safeguards the interests of stakeholders. Here are some key purposes of financial accounting:
Score Keeping: Financial accounting serves as a scorecard for the enterprise. It provides insights into the financial health of the organization.
Attention Directing: Accounting information directs attention to the need for decision-making. For example, comparing actual performance data against budget data alerts users to take necessary actions.
In summary, financial accounting offers accountability, transparency, and valuable insights for management, shareholders, creditors, and other stakeholders. It plays a crucial role in guiding decision-making processes and enhancing strategic planning.
Our Services:
- Review or Perform the Company’s general accounting entriesReview or Manage the company’s expenses and the related authorizations.
- Review or Prepare budget in coordination with Parent Company.
- Review or Draw up the Company’s financial statements.
- Review or Draw up periodical reports to the Supervisory Authorities and to Parent Company.
- Review or Produce periodic Management reports for the Board of Directors / Management Company.
Co-sourcing and Resourcing (ManCo / Funds):
Scope:
Sourcing refers to the process of finding, evaluating, and engaging suppliers or vendors to obtain services needed for a business or organization. It involves identifying potential suppliers, negotiating contracts, and managing relationships with suppliers to ensure that they deliver quality services on time and at a competitive price. Sourcing can be done locally or globally, depending on the needs of the business and the availability of suppliers.
Resourcing, on the other hand, refers to the process of allocating and managing resources within an organization to achieve its goals and objectives. This includes managing the workforce, financial resources, technology, and other assets to ensure that they are used efficiently and effectively. Resourcing involves identifying the resources needed, allocating them to the right projects or departments, and monitoring their use to ensure that they are being used optimally. Resourcing is critical for organizations to achieve their strategic objectives and stay competitive in the market.
Sourcing refers to the process of finding and obtaining goods or services. It is often used in the context of supply chain management and procurement. Here are some examples of how to use sourcing in a sentence:
Our Services:
- Provide Support to your organisation by analysing your Project in detail, review your Project Plan / Business Plan.
- Sourcing your organisation by way of delegated contracts with our Business Partners or identifying how we can engage counterparties to cover your need.
- Resourcing your organisation by identifying your human resources needs and provide you with the right profile to match the expectations. Using Partners agreement or directly by our internal services.
